Accountants for Supplement Brands Selling on Amazon
FBA settlements, reimbursements and batch stock. We reconcile Amazon line by line, so deposits are never mistaken for revenue and the inventory tells the truth.
the markets where the brands we support sell and file
the revenue range our reporting is built for
close cadence: margin, cash and VAT in plain English
Built around how Amazon actually pays supplement brands
Amazon bundles fees, advertising, refunds and reserves into what it pays you. Sorting that back into real cost lines is the whole job.
Sales and payouts are two different things
Amazon pays you net: sales less fees, advertising, refunds and reserves. If the deposit is booked as revenue, turnover and margin are both wrong from the first entry.
FBA fees and adjustments, line by line
Fulfilment, storage, advertising and account adjustments all arrive inside settlement files. Reconciled line by line, they become real cost lines; left as a lump, they stay a mystery.
Lost, damaged and reimbursements
Amazon reimburses lost and damaged stock on its own schedule and in its own form. A reimbursement is not an ordinary sale; the right treatment follows the reviewed facts, case by case.
Expiry, unsellable stock and write-offs
Short-dated batches age inside FBA warehouses too. Expiry and unsellable stock need provisions as they happen, not one unpleasant annual write-off.
Stock purchases and cash timing
Large buys leave the bank months before the settlements that pay for them. The forward stock and cash view keeps the next purchase a decision, not a squeeze.
What you get every month
The monthly close is built for decisions: what Amazon earned, what it cost and what it owes you.
- Settlements and fees reconciled line by line
- Inventory exception report: lost, damaged and aged units
- Reimbursement reconciliation, treated on the reviewed facts
- Product and channel margin
- Forward stock and cash requirements where contracted
Optional, scoped separately: forecasting, historical cleanup and exit preparation. International storage arrangements are supported only within scoped expertise, and said so plainly.
One settlement, traced from Amazon deposit to the ledger
An illustrative shape of the reporting (hypothetical figures for structure only; worked on your data at onboarding):
Deposit split: sales, fees, advertising, refunds and adjustments separated
Reimbursements identified and treated on the reviewed facts
Inventory movements matched to stock: units in, units out, lost and damaged
Margin by product, then the cash timing of the next stock purchase
Illustrative specimen. Figures are hypothetical and meant to show the shape of the reporting, not a result. Reimbursement treatment and overseas storage positions are reviewed case by case.
The difference, side by side.
This is the actual job: turning the left column into the right column, and keeping it there every month.
- Payouts booked as 'sales'
- Platform fees in one blended line
- Stock margin is a guess
- VAT is a quarterly surprise
- Accountant replies in weeks
- Settlement-level revenue and fees
- Fee anatomy mapped properly
- Landed-cost margin by product
- VAT set aside as you sell
- Specialists who know your channel
Where this experience comes from
Our multichannel reporting work includes an American supplement brand: reconciliation across Shopify, Amazon, TikTok Shop and payment gateways, rebuilt reporting, and a completed exit. The broad Amazon page remains the home for generic FBA accounting questions; this page is the supplement-specific route.
Read the 8-figure supplement exit case · Amazon FBA accounting overview
From mess to monthly clarity.
Three steps. No twelve-week onboarding theatre.
Discovery call
We map the setup: channels, settlements, stock and where the numbers hurt today.
Connect and clean
Data access, the first reconciliation, and history corrected where it needs correcting.
Operate monthly
The monthly close, reporting and reviews that keep margin and cash in front of you.
Everything included. No meters running.
Bookkeeping, VAT, payroll, Corporation Tax and year-end accounts in every plan. Questions and quick emails don’t become surprise bills.
Public pricing stays intentionally simple.
Join with one flat monthly invoice.
- Settlement-accurate monthly bookkeeping
- VAT handled at source
- Founder-ready reporting cadence
Questions founders ask before switching
Answered plainly, so you can qualify us before we speak. More on the supplement brands and Amazon pages.
Book a CallWhy are Amazon deposits different from revenue?
The deposit is revenue less fees, advertising, refunds and reserves. Booking the deposit as sales understates turnover and hides the costs that explain your margin. Reconciled properly, each deposit opens into its parts.
How do you account for expired or unsellable stock?
As provisions against the stock as it ages, based on its landed cost. Waiting until year-end to discover unsellable batches turns a managed cost into a surprise.
How are Amazon reimbursements reconciled?
Each reimbursement is matched to the underlying event (lost, damaged or otherwise) and treated according to the reviewed facts. There is no single treatment for every reimbursement type, so the case decides.
Can you combine Amazon and DTC reporting?
Yes. Each channel is reconciled separately and reported together, so contribution and cash can be compared like for like: Amazon next to Shopify, TikTok Shop and the rest.
What happens if stock is stored overseas?
International storage and VAT positions depend on the facts: where the goods sit, how long and why. We scope what we can support, and say plainly when specialist overseas guidance is needed.
Relevant reading.
Written by Sam from real client work, not content-farm filler.
2026-08-22 / 7 min read
Amazon FBA at Scale: Reconciliation When You Can't Keep Up
Let's be honest: the day Amazon becomes a serious part of your revenue is the day your books quietly start lying to you.…
2026-06-26 / 7 min read
Amazon FBA Reimbursements: Accounting for Lost Stock in the UK
How to account for Amazon FBA reimbursements in UK GAAP, track warehouse losses, and reconcile inventory write-offs when HMRC reviews your P&L.
2026-09-13 / 19 min read
How a scaling supplement brand should fund inventory before Q4
How a UK supplement brand should fund its Q4 stock build: the funding ladder, what each option really costs, and the customs timing that frees up cash.
Make Amazon deposits mean something.
Book a call and we will walk through the settlement-to-ledger view on your numbers.
Book a Call