Accountants for Amazon sellers.
Fortnightly settlements, fee soup, reserves, reimbursements and marketplace VAT — translated into accounts you can make decisions with.
per settlement window — straddling your month-end unless it's split properly
typical gap between dashboard sales and the deposit that arrives
Amazon fee types separated, so SKU-level margin is real
FBA stock reconciled and reimbursements tracked before they expire
Sound familiar?
The problems amazon fba & fbm sellers bring us in week one — usually after a generalist accountant has had a couple of years to compound them.
- 01
The deposit is not revenue
An Amazon settlement is sales minus a dozen fee types, refunds and a rolling reserve, across a two-week window. Booked as 'sales', everything downstream is wrong.
- 02
Settlements straddle month-end
Fortnightly settlement windows ignore your calendar. Without cut-off handling, every month-end borrows revenue from the next — and your trends are noise.
- 03
Reimbursements left unclaimed
Lost inventory, damaged stock, fee errors — Amazon owes most sellers money. If nobody is tracking reimbursements against claims, it quietly expires.
- 04
The fee soup is invisible
Referral, FBA, storage, long-term storage, disposal, advertising — blended into one line, you can't see which products actually make money.
- 05
Two VAT regimes at once
Amazon collects VAT as deemed supplier on some orders and not others. Mixing marketplace-collected sales with your own liability — in either direction — is the costliest error we clean up.
- 06
Stock you can't see
FBA inventory across fulfilment centres (and Pan-EU, with its foreign VAT registrations) is still your cash. Most sellers' books carry a stock figure nobody believes.
The difference, side by side.
This is the actual job: turning the left column into the right column — and keeping it there every month.
- Deposits booked as revenue
- Settlements straddle month-end
- Reimbursements expiring unclaimed
- One blended 'Amazon fees' line
- Marketplace VAT mixed with your own
- Settlement-level sales and fees
- Clean month-end cut-offs
- Reimbursements tracked and chased
- Fee anatomy mapped by SKU
- Deemed-supplier VAT separated
What your monthly service covers.
Settlement-accurate Amazon books, closed monthly — here's what that covers.
- Every settlement posted at transaction level through A2X — sales, fees, refunds and reserves all separated and reconciled.
- Month-end cut-off handled properly, so settlement windows that straddle your calendar stop distorting revenue.
- The full fee anatomy mapped — referral, FBA, storage, advertising — so SKU and channel margin is real.
- Reimbursements tracked and followed up, not left to expire.
- Marketplace-collected VAT separated correctly from your own liability; imports and PVA statements posted monthly.
- FBA stock reconciled and valued — including the aged-stock conversation before long-term storage fees eat the margin.
From mess to monthly clarity.
Three steps. No twelve-week onboarding theatre.
Discovery call
We map your marketplaces, fee mix, stock locations (including Pan-EU exposure) and VAT position — and tell you honestly what needs fixing first.
Connect & rebuild
A2X posts settlements at transaction level into Xero or QuickBooks, split at month-end. Historic settlements rebuilt, fee mapping done once, properly.
Operate monthly
Settlement-accurate close, reimbursements followed up, FBA stock valued, VAT defensible — and SKU margin you can actually price from.
Your stack, connected once. Properly.
Pan-EU and overseas storage flagged before they create surprise VAT registrations. We're a Xero Silver Partner practice and QuickBooks ProAdvisors — the stack is set up once, properly.
Professional and efficient. Would happily recommend Sam and hire again. Thank you!
Everything included. No meters running.
Bookkeeping, VAT, payroll, Corporation Tax and year-end accounts in every plan — questions and quick emails don’t become surprise bills.
Public pricing stays intentionally simple.
Join from £595/month.
- Settlement-accurate monthly bookkeeping
- Amazon VAT handled at source
- Founder-ready reporting cadence
Amazon questions, answered plainly.
The questions sellers actually ask us on discovery calls — answered so you can qualify us before we speak.
Ask us yoursWhy doesn't my Amazon deposit match my sales?
Because the deposit is a settlement: gross sales minus referral fees, FBA fees, storage, refunds, adjustments and a rolling reserve, over a roughly two-week window. The gap between dashboard sales and the bank deposit is routinely 25–40% — and if your books treat the deposit as revenue, your margins and VAT inherit that error.
Does Amazon collect VAT for me?
On some orders. Amazon acts as deemed supplier mainly for overseas (non-UK established) sellers and certain cross-border sales; UK-established sellers normally still account for their own output VAT on domestic sales. The settlement reports tell you which is which — reading them correctly is the core of Amazon VAT work, and getting it wrong in either direction is expensive.
How do you handle settlements that straddle month-end?
A2X splits each settlement at the month boundary so revenue and fees land in the period they actually happened, not the period the deposit arrived. It's the difference between trends you can act on and noise — and it's also what makes your VAT returns defensible.
Can you help recover Amazon reimbursements?
We track what Amazon owes you — lost and damaged inventory, fee errors, missing reimbursements — as part of the monthly reconciliation, so claims get made while they're still claimable. For most FBA sellers this alone pays for a chunk of the accounting fee.
What about Pan-EU FBA and storage in Europe?
Storing stock in another country generally creates a VAT registration obligation there from day one — it's the single biggest compliance trap in the Pan-EU programme. We flag it before you opt in, handle the UK side, and coordinate overseas registrations with specialist counsel where needed.
Amazon guides from the team.
Written by Sam from real client work — not content-farm filler.
2026-07-13 / 7 min read
Amazon FBA Accountant UK: When Sellers Need Specialist Help
Amazon FBA sellers usually need a specialist accountant once turnover nears the £90k VAT threshold. Here's when to hire one, and what it costs, as of 2025.
2026-07-06 / 7 min read
Marketplace Facilitator VAT: When Amazon or TikTok Collects Tax
Who collects VAT when you sell on Amazon, TikTok Shop, or eBay? UK marketplace facilitator rules explained with thresholds and what to report.
2026-06-26 / 7 min read
Amazon FBA Reimbursements: Accounting for Lost Stock in the UK
How to account for Amazon FBA reimbursements in UK GAAP, track warehouse losses, and reconcile inventory write-offs when HMRC reviews your P&L.
Go deeper: Amazon FBA accounting, in depth · Tracking FBA settlements (guide) · Inventory accounting · VAT registration checker
Let's make your settlements, reserves and reimbursements add up.
Free 30-minute discovery call with Sam — we’ll map your channels, VAT position and systems, and tell you honestly if we’re the right fit.
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